UDC/MDMA Issue Procedures
Process
- Issue Template will be posted at each of the UDC's Web sites.
Note: Initial routing of template will be via e-mail until UDCs can post template to Web sites. - Issues must be framed and submitted to UDC hosting next MDMA meeting 2 weeks in advance of meeting.
- Template contains:
- Issue Statement
- Three (3) Alternatives
- One (1) Recommendation
- Name of Champion
- UDC will e-mail issue to interested parties for review prior to MDMA meeting. (Note: Process of circulating issue via e-mail was developed at the March 1998 MDMA meeting.)
- UDC will add issue to agenda presentation by champion at next MDMA meeting.
- Upon completion of presentation, all attendees will discuss issue for clarification and possible re-framing.
- UDCs will review issue for feasibility of implementation in 1998.
- At the following MDMA meeting, UDCs will announce whether or not issue can be implemented. If issue cannot be implemented, UDCs will explain why.
- Issues that cannot be implemented in 1998 but have sound reasoning will be returned to the champion to submit to the appropriate Permanent Standards Working Group (PSWG).
Ground Rules
- Issues presented must address 1998 concerns. Issues requiring implementation after 1/1/99 must be submitted to the appropriate PSWG for consideration.
- Issues presented to UDC host after the 2-week notification process will be deferred to the following MDMA meeting.
- Incomplete templates will be returned to the author.
- Champions may seek support of other interested parties to develop issue but must present issue at the MDMA meeting him/herself.
- In consideration to the Champion, discussion of issue will take place at the conclusion of the presentation. Clarifying questions may be posed as needed.
- The Host UDC must ensure that the feasibility of the issue is addressed by all UDCs and a response is provided at the following MDMA meeting.
UDC / MDMA Issues/Template
During the March 1998 MDMA general meeting, it was agreed upon to discuss issues addressing 1998 concerns only. The Permanent Standards Working Groups will address long-term issues. Attached are files outlining the process and procedures that govern the discussion of an issue, and the template required to document the issue for discussion.
1998 MDMA Issue Process Flow
Obtain 1998 Issue Template from UDC web page
Identify Issue and fill out template
Submit 1998 Issue Template to UDC hosting next MDMA Meeting (2 weeks prior to Meeting)
UDC will add issue to agenda and route to interested parties via email
During MDMA Meeting, Champion of issue will present to atendees for discussion and possible reframing of issue
After presentation UDCs will review issue for feasibility of implimentation in 1998
UDCs will provide timeline for implimentation of issue at next MDMA meeting. If unable to implement, UDCs will provide reasoning to attendees at meeting
