Supplier FAQs are provided below. If you have additional questions that do not appear below, please e-mail your questions to ERPSupplierConnection@sce.com.
GENERAL ERP QUESTIONS
What is ERP?
When is ERP being implemented?
How will Release 1 of ERP affect suppliers?
PURCHASE ORDER NUMBERING QUESTIONS
When will the new numbering strategy and terminology be communicated to suppliers?
How will numbering requirements and terminology change in an SAP environment?
When should suppliers start using new SAP material numbers on shipments to Edison?
OTHER ERP-RELATED QUESTIONS
We provide consulting services, will our business be affected with the ERP implementation scheduled for 7/1/2008?
We have a blanket purchase order with your company, how will the ERP implementation affect us?
How do we get our address changed?
Does SCE plan to do on-line auctions/competitive bids with SAP?
Will there be any impact on invoices that are open as of 7/01/08 for orders placed prior to 7/01/08?
Will invoices that are open as of 7/01/08 for orders placed prior to 7/01/08 require any special handling instructions to ensure payment?
Will the new SAP system be used by buyers at all facilities?
Will procurement card purchases follow the same requirements?
Should I submit my June invoices to SCE before you change over to the new system? And when will that occur?
GENERAL ERP QUESTIONS
What is ERP?
Enterprise Resource Planning (ERP) is a comprehensive business strategy that integrates our business processes with information sources and computer programs into a single, centralized system.
TOP When is ERP being implemented?
Release 1 of our Enterprise Resource Planning program is being implemented July 1, 2008.
TOP How will Release 1 affect suppliers?
With Release 1 on July 1, 2008, Edison’s purchase order, supplier, and material code numbers will be converted to SAP standard numbering strategies.
TOP
PURCHASE ORDER NUMBERING QUESTIONS
When will the new numbering strategy and terminology be communicated to suppliers?
The numbering for purchase orders, material codes, and suppliers will be different in an SAP environment. Electronic files containing existing SCE material code numbers and new SAP material numbers are being sent to all suppliers that have been identified as having material coded blanket purchase orders with SCE. If you have not received an electronic file by mid-April, contact your Procurement Agent. New SAP purchase order/contract numbers and supplier/vendor numbers will be communicated to suppliers via a change order document.
TOP How will numbering requirements and terminology change in an SAP environment?
Please refer to the matrix below. The configurations of the purchase order number, material code number, and supplier code number will change in SAP. You may need to make adjustments to your computer system in order for it to accept the new numbers.
|
| Current Name |
Current Numbering |
SAP Name |
SAP Numbering |
| Material Code |
8-digit numeric |
Material Number |
8-digit numeric |
| Supplier Code |
5-digit numeric |
Vendor Number |
8-digit numeric |
| Blanket Purchase Order (BPO) Number |
8 characters, alphanumeric |
Contract Number |
10-digit numeric, starts with 46 |
| BPO Release Number |
4 characters, alphanumeric |
Purchase Order (PO) Number |
10-digit numeric, starts with 45 |
| Specific Purchase Order |
8 characters, alphanumeric |
Purchase Order (PO) Number |
10-digit numeric, starts with 45 |
| PO Item Number |
2-3 digit numeric, starts with 01 and proceeds in increments of 1 |
PO Line Item Number |
5-digit numeric, starts with 10 and proceeds in increments of 10 | |
TOP When should suppliers start using new SAP material numbers on shipments to Edison?
Suppliers are encouraged to use both the existing Edison material code and the SAP material number as soon as possible. Edison is currently using a cross-reference with both numbers at their receiving locations. Labeling of packages and shipping documents will require the new SAP number for shipments received after July 1, 2008.
TOP
OTHER ERP-RELATED QUESTIONS
We provide consulting services; will our business be affected with the ERP implementation scheduled for 7/1/2008?
Effective July 1, 2008, all active blanket purchase order numbers will be reassigned new SAP numbers. SCE will notify vendors of the new numbering changes through change order documents, along with any updated invoice instructions. Each release after July 1, 2008 will be made on a purchase order document with a corresponding purchase order number replacing the current release number. SCE’s Accounts Payable will cross-reference old purchase order numbers with the new SAP numbers on invoices and receipts as an interim process until all vendors receive their new SAP numbers.
TOP We have a blanket purchase order with your company, how will the ERP implementation affect us?
Effective July 1, 2008, all active blanket purchase order numbers will be reassigned new SAP numbers. SCE will notify vendors of the new numbering changes through change order documents, along with any updated invoice instructions. Each release after July 1, 2008 will be made on a purchase order document with a corresponding purchase order number replacing the current release number. SCE’s Accounts Payable will cross-reference old purchase order numbers with the new SAP numbers on invoices and receipts as an interim process until all vendors receive their new SAP numbers.
TOP How do we get our address changed?
We will send your address to the appropriate person to be updated in our systems.
TOP Does SCE plan to do on-line auctions/competitive bids with SAP?
On-line auctions/competitive bidding will be a SAP functionality rolled-out in July, 2009; however, the process for conducting has not yet been defined.
TOP Will there be any impact on invoices that are open as of 7/01/08 for orders placed prior to 7/01/08?
Effective July 1, 2008, all active blanket purchase order numbers will be reassigned new SAP numbers. SCE will notify vendors of the new numbering changes through change order documents, along with any updated invoice instructions. Each release after July 1, 2008 will be made on a purchase order document with a corresponding purchase order number replacing the current release number. SCE’s Accounts Payable will cross-reference old purchase order numbers with the new SAP numbers on invoices and receipts as an interim process until all vendors receive their new SAP numbers.
TOP Will invoices that are open as of 7/01/08 for orders placed prior to 7/01/08 require any special handling instructions to ensure payment?
When vendors receive their new SAP purchase order number and invoice instructions via change order, they should include the new purchase order number and reference SAP line items on their invoices (in addition to the other required information specified on the invoice instructions in the change order) if they are submitting them after 7/1/08. Prior to that, SCE’s Accounts Payable will cross-reference old PO numbers with the new SAP numbers.
TOP Will the new SAP system be used by buyers at all facilities?
Yes, all buyers at all locations will be using SAP.
TOP Will procurement card purchases follow the same requirements?
Yes, procurement card purchases will follow the same requirements.
TOP Should I submit my June invoices to SCE before you change over to the new system? And when will that occur?
Effective 6/20/08, information such as vendor files and material purchase order descriptions will be migrated from SCE’s current legacy system to SAP. Vendors are encouraged to submit invoices for all goods or services completed in the month of June, prior to the July 1, 2008 Go-Live date.
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